Last updated: November, 2025 

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The Society of British and Commonwealth Entrepreneurs ("we", "us", "our") respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data, whether you are a member, business partner, or other third party we have a relationship with, and tell you about your privacy rights you have in relation to it and how the law protects you. ​

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You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

 

1. Introduction

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This privacy policy sets out the way the Society processes the information given to us by Members and other people, and details our privacy and fair processing policy. We will always refer to this policy when we ask you for your consent. We will keep this policy updated to show you what we do with your personal information so that you can be confident when sharing your information with us that it will be only normally be used for what we set out here. We might be required by a court order to disclose information, or we might release information to the police to assist in the investigation of a crime.

 

2. What we use personal information for

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Personal information provided to us will be used in accordance with any preferences you express. Personal data collected and processed by us will be used for the following purposes, which are essential to fulfil the Society’s requirements towards Members:

• Administration of your Membership account, which will include transaction notification messaging, such as Direct Debit confirmation of the payment of monthly or annual subscriptions

• Mailings such as your annual subscription renewal reminder, Membership News and other information about the Society’s activities

• Communication about the Society’s work

 • Fulfilment of orders for services and store products that you may request

 • Administration of donations and legacies

• Research and statistical analysis

• Where the use of your personal information is essential to the Membership, you will not be able to continue to be a Member of the Society if you object to the use.

• We may from time to time inform you about other initiatives which the Society is pursuing, such as:

• Marketing communications about the Society’s publications or benefits

• Fundraising opportunities and requests and other activities that are fundamental to the Society’s work

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We will not put pressure on you to make a purchase or a gift and if you do not wish to donate we will respect your decision. These communications are not essential to your Membership and you may opt out as detailed below without this having any effect on your Membership

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3. Retention and safety of data

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The Society is hosted on the Wix.com platform. Wix provides us with the online platform that allows us to offer our services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix applications. They store your data on secure servers behind a firewall. Your information in our membership database is held only for as long as you remain a Member of the Society. Certificates of Members will be retained for archiving purposes in the public interest and historical research purposes. We will ensure always that you are as fully informed as possible on what we do with your information, and with whom it may be shared, in line with the requirements of the current Data Protection Act and other relevant legislation. We will never sell your data to third party organisations and we will not share your data with other organisations without your consent except in very exceptional circumstances.

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4. Consent

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When Members join the Society, they sign a promise "to the fullest extent of my ability, to uphold and advance the honour, dignity and noble interests of the Society". Members in addition also pay a monthly or annual (weekly for student grade) subscription, which supports the Society’s work and running costs. The Society therefore has a legitimate interest in sending requests for fundraising and marketing communications in addition to the essential communications listed above.

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5. Members’ data held on the Society’s website

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The Society makes available on the area of its website which can be accessed only by Members, limited information in a Directory about the names and contact addresses of individuals in the Membership. There is a standing invitation on the first page of the Directory for individuals to provide further information about their entrepreneurial endeavours so as to make the Directory more helpful to Members. There is no link from this Directory to any financial information about Members held elsewhere by the Society.

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6. Accessing your personal data held by the Society

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You have the right to ask us, in writing, for a copy of all the personal data held about you. A copy will be sent to you as soon as possible but this will not be later than 30 days after your request. If you would like to access your personal data, please contact us.

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7. Updating and amending your personal information

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If, at any time, you want to update or amend your personal data or preferences please contact us. Upon successful verification, updating or amendment of personal data will take place within 28 days of receipt of your request.

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8. Payment card information

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The Society has an active PCI-DSS compliance programme in place. This is the international standard for safe card payment processes. As part of our compliance to this very stringent standard, we ensure that our IT systems do not directly collect or store your payment card information; for example, the full 16 digit numbers on the front of the card or the security code on the back. All direct payment gateways offered by Wix.com and used by our company adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of card information by our store and its service providers.

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9. Updating our Policy on Privacy

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This policy will hold the latest information regarding our privacy and fair processing notification and the Society will refer to it when we ask you for your consent. This policy will be updated from time to time to reflect the latest position on what we do with your data.

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10. Document Review and Approval

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This policy document is periodically reviewed. The latest version of this policy document dated November 2025 is available to all members of the Society of British & Commonwealth Entrepreneurs. This policy document was approved by the Society of British & Commonwealth Entrepreneurs.